Terms and Conditions
Disclaimer:
- You must be at least 18 years of age to purchase or use products from the Vape World Australia (VWA) website. By entering our site, you confirm you are at least 18 years of age and agree to the Terms Of Use set out on this page.
- You may be asked to verify your age upon your first purchase, before we fulfil your order.
- We do not make any claims regarding the safety or health benefits of products on this website.
Batteries
We strongly recommend using an external charger to charge replaceable batteries and NOT the built-in USB charging feature on vape mods that require replaceable lithium ion battery cells. External chargers ensure lithium ion batteries are balance-charged to avoid damaging the cells and reduce the risk of venting (rupturing).
Furthermore, USB charge ports on electronic cigarettes (e-cigarettes) are notoriously fragile. If you choose to ignore our advice and charge replaceable batteries while inside your vape mod, we will not offer a warranty or repair service for those USB charging ports.
Order acceptance policy
Your receipt of an electronic or other form of order confirmation does not signify our acceptance of your order, nor does it constitute confirmation of our offer to sell.
We reserve the right to accept or decline your order at any time after receipt of your order, for any reason or to supply less than the quantity of items ordered. For example, first-time purchases may require an age verification and will be cancelled if you are found to be a minor.
Order detail changes/cancellations
You can change the details (address, items etc.) of your order or cancel it after it is submitted but only BEFORE you receive a shipping confirmation email by completing our Update my order form. We may also request additional funds in order to do this.
Please note:
- If your order is posted/shipped with incorrect details, resulting in a 'return to sender', additional postage costs will apply to re-send it to your correct address.
- Order cancellations may be charged a restocking fee.
Please visit our Shipping page for more information on postal redirects, delivery issues and shipping times.
Exchanges & refunds
Outside of products with issues requiring a warranty claim (see below), we'll happily exchange or may issue a refund for any product as long as it is still sealed (unopened and unused) and able to be re-sold. Please go to our Product exchange or refund page to complete a return form.
Warranty
We offer a limited 90-day warranty from the date of purchase against defects in workmanship and materials.
What's not covered:
- atomisers/tanks and coils due to the heavy use toll and expected life of these parts
- voided warranty products which are those that have been tampered with in any way, used with parts other than those supplied by VWA, or damaged through the improper use, normal wear and tear, acts of GOD, negligence or abuse
- buyer's remorse
- disposable devices
- e-liquid
- Storz & Bickel dry herb vapourisers as Storz & Bickel has its own warranty length and returns process so we don't coordinate claims and returns for its products. See our Storz & Bickel warranty claims and returns page.
Warranty claims
We handle all warranty claims with the manufacturer (except for Storz and Bickel products) so you come directly to us for any product issues. This makes processing a lot faster for you, as little as 24 hours if all goes to plan, since you don't have to coordinate your own return with an overseas manufacturer.
Okay, so here's how to report a product issue and/or make a warranty claim:
-
Complete a Product issue form and give us as much detail about your product and the issue you're experiencing.
- You do not send the product back at this point.
- Serial number is required which is located on the device packaging. -
Our team will contact you to do either or all of the following:
- troubleshoot the problem
- acquire more information (like photos or video of the issue)
- ask you to return the product IF we need to inspect it (you pay for shipping costs). If we do not need to inspect the product, you go straight to Step 4. -
We inspect returned product to ensure the issue meets warranty guidelines and isn't caused by improper use.
- Important: If the device is found to be in good working order, we will return it to you and you will be charged for postage fees. -
We send you a brand-new replacement product (shipping included).
- Exact product replacement will depend on stock status of the product.
Pre-orders
While we endeavour to have accurate release dates of products, these dates are subject to change as they depend on the manufacturer and shipping.
Items purchased as a pre-order will be shipped once all items in your order are available. If you place an order that includes both pre-order and in-stock items and would like non pre-order items to be shipped before the pre-order items are available, payment of extra postage will be required.
Prices of pre-order items are subject to change due to end of special pre-order offer or a change in pricing structure.
Privacy policy
In this privacy policy, ‘us’, ‘we’, or ‘our’ means VWA, operators of this website.
We are bound by the National Privacy Principles contained in the Commonwealth Privacy Act 1988 (subject to any exemptions that apply to us under that Act).
We may, from time to time, review and update this privacy policy, including taking account of new or amended laws, new technology and/or changes to our operations. All personal information held by us will be governed by the most recently updated policy.
This privacy policy was last updated on 5 May 2021.
1. Information we collect
The personal information we collect falls into four categories: contact details, click trails, activity history and publishable content.
Contact details are collected as supplied by you from time to time. We do not personally store usable credit card information. Where a record is required, we entrust credit cards to our payment gateway and store only the last few digits and expiry date of your credit card solely for purposes of identity confirmation and forewarning of expiry.
Click trails record the paths taken by visitors through the website. This information is generally recorded against IP address and may be possible to correlate by computer.
Activity history consists of orders, enquiries, votes submitted via the website or offline contact you have with us, such as phone calls.
Publishable content consists of comments or other submissions of content you would like us to publish on our website.
2. How we collect it
Contact details and publishable content are collected when supplied by you either via the website or direct to us by other means.
Click trails are recorded by our servers as each request reaches the website. This includes but is not limited to:
- the type of browser you are using
- the date and time of your visit
- your IP address
- the address of the website that referred you to ours
- the addresses of pages accessed and any documents downloaded.
Click trails can be correlated over time by the use of ‘cookies’ as outlined in section 6. In most cases, click trail data is not directly individually identifiable.
Activity history is recorded whenever you undertake an activity, such as submit an enquiry, make a comment, vote on an object and may additionally be recorded by us when you contact us offline.
3. Why we collect it and how we use it
Publishable content is collected and republished where applicable in order to enable a two-way conversation in public between us and our visitors.
We collect your personal contact details and activity history to:
- respond to requests or queries you raise
- confirm your identity
- fulfil orders made by you
- keep you up to date with news, special offers and other marketing information you have opted-in to receive.
We collect click trail data to:
- measure and monitor the performance of our website
- estimate interest in our products and services
- refine and update our website’s content
- monitor our website for violations of the terms of use or any applicable laws by visitors.
4. How we disclose it
We may disclose your personal information to third parties and you consent to us disclosing your personal information to third parties, under the following circumstances:
- as part of a sale of all or part of our business
- when explicitly authorised to do so by yourself at the time you supply the information
- as required or authorised by any applicable law
- as required for processing of credit card payments by Internet Payment Gateways and Merchant Facilities
- as part of any investigation by us into you or your activity on our website (including to your Internet Service Provider or network administrator)
- if we have reason to believe that you have committed a breach of any of our terms of use or have been otherwise engaged in any unlawful activity and we reasonably believe that disclosure is necessary (including to the Police or any other enforcement body, or to your Internet Service Provider or network administrator)
- to lessen or prevent a serious threat to a person’s health or safety.
5. Publishable content
When you submit content to us for publication (including but not limited to comments, testimonials, votes or forum posts), you assign us a transferrable, perpetual right to publish and/or commercially exploit said content without limitation. You also warrant in submitting such content that the content is owned or produced by yourself or you otherwise have permission to assign publication rights to us. Publication rights do not extend to fields specifically marked as private (e.g. your email address), except in cases of clear violations of our terms of use.
Content submitted by you for publication may be disclosed to all visitors of our website and/or republished on other websites at our discretion.
If you provide personal information either of your own or of any third party as part of publishable content, you warrant that you have permission to publish said information and indemnify us against any consequences resulting from the publication of said information.
If you find your personal information published on our website without your consent, please contact us immediately as outlined in section 10.
6. Cookies
Cookies are electronic tokens containing small amounts of information that are passed between a web browser and server. They are used to maintain session state between pages or to retain information between visits if you return to the website at a later time.
We use cookies to correlate passive activity tracking data as well as to authenticate supply of information such as enquiries, comments and votes, to minimise malicious or spam traffic.
7. Opting in and out
You may opt out from the correlation of passive activity data by turning off cookies in your browser. Please note however that disabling cookies may result in a reduction of available functionality on our site, including but not limited to the loss of the ability to post comments and vote on content.
When you supply us with your email address you may be asked to opt in to receive marketing information by e-mail or other means.
You will be given the opportunity to opt out from receiving further communications from us in accordance with this policy each time we send you information for which you have opted in. This comes in the form of an ‘unsubscribe’ link, generally in the footer and/or header of each email.
If you receive any communication purporting to be connected with us, or our products or services that you believe has been sent to you other than in accordance with this policy, or in breach of any law, please contact us immediately as outlined in section 10.
8. Information management and security
With the exclusion of information supplied for publication (as outlined in section 5), we will take all reasonable steps to ensure that the personal information we hold is not lost, misused or inadvertently provided to unauthorised third parties, including by means of firewalls, password locking, truncation of credit card data, encryption of data in transit and secured servers.
You acknowledge that the security of communications sent by electronic means cannot be guaranteed. You provide information to us via the internet at your own risk. We cannot accept responsibility for misuse or loss of, or unauthorised access to, your personal information where the security of information is not wholly within our control.
You must ensure the security and confidentiality of any username and/or password used by yourself to access this website. You agree that you will be held responsible for all activities which occur under your username and password (including but not limited to publication of illegal or defamatory material or any other unlawful activity, or unauthorised charging of your credit card).
You agree that we are not responsible for the privacy or security practices of any third party and that the collection and use of your information by third parties may be subject to separate privacy and security policies.
If you suspect any misuse or loss of, or unauthorised access to, your personal information, please contact us immediately as outlined in section 10.
9. Gaining access to your information
You have the right (excluding exceptions outlined in the Privacy Act) to seek access to and update or correct the personal information we hold about you. If you make an access request, we will ask you to verify your identity. We may charge a fee to cover the costs of meeting your request.
If you would like to seek access to personal information we hold about you, you can contact us as outlined in section 10.
10. How to contact us
If you have any questions or complaints about how we collect, use, disclose, manage or store your personal information, or would like to request access or changes to the information we hold, please contact us in writing at:
PO Box 169, Salisbury, Qld 4107.